Every project management primitive you'd expect. None of the data entry.
Decisions, scope changes, dependencies, successors, meeting tracking, risks, tests, sign-offs — the structures a real consulting engagement runs on. Built the way a senior PM would build them, and ready the moment you drop in your SOW.
Willie keeps it current. You hold the pen on every record.
Built like a project tool. Run like Willie was sitting next to you.
Each of these is a first-class record in Groundskeeper — editable, linkable, searchable, exportable. The same primitives any project tool offers, with one difference: you don't have to fill them in yourself.
Plan & timeline
The structural backbone — milestones, tasks, owners, dates — built from your SOW, not entered by hand. Edit any cell; the rest of the plan adjusts.
Decisions & approvals
A decision log that's actually a workflow. Every call has a draft, a rationale, an approver, and a result — captured in one place instead of buried in email.
Scope & change control
The discipline that keeps fixed-scope engagements profitable. Capture what changed, who asked, and the impact — without making it a project of its own.
Meetings & cadence
Recurring meetings, transcripts, action items, and the status report you send afterward — all on one rhythm. Drop in a transcript; the open items land in the plan.
Risks, tests & open items
The RAID-style register — risks, assumptions, issues, dependencies — plus the acceptance discipline that lets you close a milestone with the client on record.
Willie does the setup. You hold the pen.
Every primitive on the page above can be created and updated by Willie from the materials you hand her. None of them are read-only. The system is built so a human always owns the final state.
When Willie creates a decision, scope change, or status report, it lands as a draft with citations. Nothing leaves the surface without you reading it.
New transcript, new doc, new email — Willie keeps the plan in sync. Any field you edit by hand stays that way until you say otherwise.
Every approval, every external message, every irreversible action requires a human on record. Willie never clicks send on your behalf.
The same primitives, surfaced to your client.
Decisions you've requested. Status reports you've sent. Open items waiting on their side. Files they uploaded. The client sees a live view of the project, scoped to what they should see — and answers their own questions through the portal instead of emailing you for status.
- One portal per engagement, scoped to the client's view
- Decisions, approvals, status reports, files, open items
- Unlimited external users — no per-seat charge for clients
- Anything sensitive routes to you for review before it surfaces
Meets the work where it already happens.
Email is live today — CC Groundskeeper on a thread and it lands in the project. Slack, Teams, and calendar are on the way, added only when they bring the conversation in without fragmenting where decisions get made.
Outlook, Gmail, or any provider — CC a thread and it lands in the project.
Available now
Decisions made in chat reach the project.
Coming soon
Decisions made in chat reach the project.
Coming soonMeetings and milestones on one timeline.
Coming soonThe whole toolkit, on your phone.
Every primitive above travels to mobile. Open a project’s inbox, approve a decision with a note, mark a task complete, upload a file, or hand a question to Willie and approve what it proposes — from an installable app that adds to your home screen in seconds.
All of it, current, on day one.
Drop in your SOW, your kickoff transcript, your prior notes. Plan, decisions, scope baseline, risk register, status report draft — built and waiting for your review the next time you open Groundskeeper.