We don’t punish you for inviting the people who need to be there.
One flat price per firm, per month. Unlimited internal users. Unlimited external users — your clients, sponsors, advisors, regulators. Everyone who matters to the project, on the project.
Pricing is positioning. Every other PM tool charges per chair, and that’s why your clients end up reading a deck instead of seeing the project. We won’t do that to you.
Three sizes, one product.
Every tier ships the same Groundskeeper — including the mobile companion, so you can run engagements from your phone at no extra charge. The differences are how many concurrent engagements you can run, how much Willie can do for you each month, and a few firm-tier capabilities that only matter when you’ve grown into them.
Introductory pricing — 25% off our standard rates ($100 / $200 / $400).
- Unlimited internal usersEveryone you bring on a project counts as zero.
- Unlimited external usersClients, sponsors, advisors — bring them all into the portal.
- Up to 3 active projectsRun up to 3 engagements at once. Archive a finished one to free a slot — concurrency is the limit, not lifetime total.
- Firm methodology layerTeach Willie your playbook once. Every project inherits.
- Project memory layerPer-engagement context Willie carries through the work.
- Inbox · Plan · Decisions · FilesThe core surface, identical to higher tiers.
- Mobile companion appRun engagements from your phone — approvals, capture, and Willie. Installs to your home screen, no app store.
- Email supportReply within two business days.
- Storage cap · TBDWe’re still calibrating per-tier storage allowances.
- Unlimited internal usersYour whole firm — partners, associates, ops.
- Unlimited external usersEvery client face on every active project.
- Up to 6 active projectsSix engagements running at once. Need more concurrency? Move up to Studio.
- Firm methodology layerSame playbook layer as Solo. Every project inherits.
- Project memory layerPer-engagement context plus the firm-wide layer.
- Mobile companion appThe full companion on every phone — approvals, capture, and Willie, wherever your team is.
- Priority supportSame-day weekday response.
- Storage cap · TBDHigher than Solo. Specific number coming.
- Up to 12 active projectsTwelve engagements at once — four times Solo. Running more? Contact us for custom pricing.
- Everything in FirmAll the Firm capabilities, plus:
- Quarterly methodology reviewWe help tune your firm layer twice a year.
- Custom data exportYour records, your shape, when you want them.
- First access to new featuresYou see new capabilities before we ship them broadly.
- Highest storage cap · TBDTop of the storage band. Specific number coming.
When compliance, security, or scale enters the picture, you move onto a plan built for it — not a bigger credit bucket, but the controls larger and regulated firms actually require. Priced to the value: a fraction of the part-time PM headcount it replaces.
Talk to us- SOC 2 & compliance
- Isolated single-tenant environments
- Cross-project Willie & firm-wide insights
- SSO / SCIM, audit logs & advanced roles
- Data residency, custom DPA & dedicated support
For when one shape doesn’t fit.
Two add-ons available on any tier. We’re still calibrating pricing — these don’t go live until the numbers are honest.
For firms running multiple project types or distinct teams.
A workspace is a separate slice of your firm — its own playbook, its own members, its own project shelf, its own memory. Useful when one team runs M&A engagements while another runs operational reviews, or when an office has its own way of working. Each workspace lives under your single subscription.
- Multiple firm playbooks under one account
- Distinct internal teams per workspace
- Separate memory layers — projects don’t cross-pollinate
- One billing relationship, one admin
For the month you ran a little hot.
If you bump into your monthly credit cap and you’re not ready to roll up a tier, buy a one-time top-up. We notify you well before the cap so nothing surprises you, and top-ups are explicit — never an automatic charge. Top-ups are priced for the occasional spike — if you’re reaching for one most months, moving up a tier is the better deal.
- One-time purchase, no commitment
- Notification before you hit the cap
- Never auto-renews — explicit click only
- Credits stack on your monthly allowance
- Best for one-off spikes — recurring need? Upgrading costs less
As you grow, their cost climbs. Yours holds.
Same engagement, three firm sizes. Per-seat tools bill every full participant, so the number climbs with headcount. Groundskeeper moves you up a tier only as you run more projects — never as you add people.
How to read this: these figures give every participant full edit access on each tool — assignable, able to edit and collaborate for real. That’s the cost that makes firms ration seats and keep clients read-only or off the platform, pushing the conversation back to email. Groundskeeper has no per-seat charge — capacity is governed by Willie credits (AI usage), and in practice a handful of PMs drive most of it; contributors and clients mostly update their own tasks and check what’s assigned to them, which costs little or nothing. Competitor pricing is list price, per seat, before volume discounts.
How Willie’s time is metered.
Willie does real work for you — reading documents, running sessions, drafting updates, answering questions through the portal. That work has a real cost on our side, so the tiers come with a monthly Willie-credit allowance.
The credits are designed to cover ordinary use comfortably. Most Firm-tier customers don’t come close to their cap. If you do, we’ll let you know before you hit it, and you can either roll up to Studio or buy a credit top-up — never an automatic charge.
Numbers below are approximate. They’re the working estimates we use internally; your engagement’s real usage depends on how much you ask Willie to do.